Who can use Youthpass?

Q: Is Youthpass available only for projects funded by the “Youth in Action” and Erasmus+ programmes? What about projects funded by the earlier YOUTH Programme?

A: By decision of the European Commission, Youthpass is valid as of 1 January 2007. That is, Youthpass certificates can be issued to participants in projects funded by the "Youth in Action" programme (2007-2013) and by the Erasmus+: Youth in Action programme (2014-2020).

 

 Q: Which projects can we issue Youthpass certificates for?

A: Within the Erasmus+ Youth in Action programme, Youthpass certificates are currently available for the following activity types:

  • Youth Exchanges
  • European Voluntary Service (including Large-Scale EVS)
  • Mobility of Youth Workers
  • Transnational Training and Cooperation Activities (TCA)
  • Structured Dialogue meetings

In the previous “Youth in Action” programme, the certificates were, and still are available for the following Actions:

  • Action 1.1 Youth Exchanges
  • Action 1.2 Youth Initiatives
  • Action 1.3 Youth Democracy Projects
  • Action 2.1 European Voluntary Service
  • Action 3.1 Youth in the World
  • Action 4.3 Training and Networking
  • Action 4.6 Partnerships
  • Action 5.1 Meetings of young people and those responsible for youth policy

 

Q: Who should issue Youthpass certificates?

If participants/volunteers wish to receive a Youthpass certificate, the responsibility to issue it lies with the organisation that signed the contract for the Erasmus+ grant. We recommend to issue the certificates in cooperation with the other partner organisations of the project.

Please note that the project information should be entered by the organisation and not by the participants/volunteers themselves. When the project details and the basic information about the participants have been entered, it is possible to invite the participants to edit their own details on the Youthpass website.

We recommend to use one main account per organisation if feasible. This way, for example in case a participant needs a certificate to be printed out again, the certificates are easier to find later on.

 

Q. What is the difference between the administrator, editor and participants of the project?

In one project, there can be three user roles:

  • The administrator is the person who entered the project in the Youthpass database. To be able to do that, one needs an account on the Youthpass website. The administrator can see and edit everything about the project.
  • The editor has been invited to a certain project by the administrator or another editor. Like administrators, editors need an account on the Youthpass website. They can see and edit everything about the project, except the organisation details. Typically, representatives of partner organisations or trainers get invited as editors to a project, so that they can support that part of the Youthpass process.
  • Participants can be invited to edit their individual details. They don’t need a Youthpass account for that, but can access through a direct link that is sent to their e-mail address. They can neither see/edit the general project details nor the information about the other participants.

 

Q: Can I still get a Youthpass certificate, even if my project took place a couple of years ago?

If you were a participant in a project that was supported by one of the Actions outlined above, you are entitled to a Youthpass certificate. This also applies if the certificate for that Action did not exist yet at the time the project took place.

In case you would like to obtain the certificate, please contact the organisation you were in touch with regarding your project.